Preparing FX Risk Policies

Preparing FX Risk Policies (Video): Explore how global firms such as Apple formally plan clear parameters and guidelines for managing foreign currency risk. This video is a preview of FX Initiative’s FX Risk Management course as part of Learning Objective #2.

To learn more, start your FX risk management training today, which provides 24/7 365 access to our complete suite of foreign exchange (FX) continuing professional education (CPE), examples & events at FXCPE.com.

Preparing FX Risk Policies

Preparing FX Risk Policies (Video): Explore how global firms such as Apple formally plan clear parameters and guidelines for managing foreign currency risk. This video is a preview of FX Initiative’s FX Risk Management course as part of Learning Objective #2.

To learn more, start your FX risk management training today, which provides 24/7 365 access to our complete suite of foreign exchange (FX) continuing professional education (CPE), examples & events at FXCPE.com.

Centralizing FX Treasury Capabilities

Centralizing FX Treasury Capabilities (Video): Discover how centralized FX risk management functions provide global firms with greater visibility across the enterprise. This video is a preview of FX Initiative’s FX Risk Management course as part of Learning Objective #1.

To learn more, start your FX risk management training today, which provides 24/7 365 access to our complete suite of foreign exchange (FX) continuing professional education (CPE), examples & events at FXCPE.com.

Preparing FX Risk Policies

Preparing FX Risk Policies (Video): Explore how global firms such as Apple formally plan clear parameters and guidelines for managing foreign currency risk. This video is a preview of FX Initiative’s FX Risk Management course as part of Learning Objective #2.

To learn more, start your FX risk management training today, which provides 24/7 365 access to our complete suite of foreign exchange (FX) continuing professional education (CPE), examples & events at FXCPE.com.

4 Step FX Risk Management Policy

A Foreign Exchange (FX) Risk Management Policy is a formal written document that serves as a framework for mitigating and optimizing a company’s FX risk profile. In practice, FX risk management policies can vary widely across organizations depending on their size and structure. Getting started or improving already existing policies can be a challenge without knowing best practices and seeing examples. Therefore, this FX Risk Policy Drafter was designed to help you create a comprehensive Foreign Exchange Risk Management Policy in 4 simple steps.

1. Enter the company name, home country, functional currency, effective date, and review period.
2. Establish internal controls by appointing at least three personnel to the segregated duties of trading, accounting and record keeping.
3. Define materiality thresholds by specifying minimum transaction amounts and hedge coverage levels.
4. Specify the derivative hedging instruments authorized for use and minimum acceptable counterparty credit ratings.

Upon completing these 4 steps, 9 sections of the Foreign Exchange Risk Management Policy are drafted and include (1) Function, (2) Definitions, (3) Policy Guidelines, (4) Roles and Responsibilities, (5) Reporting (6) Internal Controls (7) Counterparty Guidelines (8) Policy Review and (9) Policy Approval. Upon reviewing these 9 sections, you will clearly see how the inputs in Steps 1 through 4 are used, and how the program as a whole serves to mitigate currency risk exposures inherent in a company’s business model by specifying how the company’s currency risk management goals will be carried out.

You can use this tool to improve or enhance your already existing policy or to lay out a new formal Foreign Exchange Risk Management Policy with clear parameters and guidelines for managing currency risk across the enterprise. Not only does this tool offer a well written policy you can use to tailor your own policy after, it also provides the level of detail to make implementation feasible. Take advantage of this Foreign Exchange Risk Policy Drafter as your own writing tool to help create an optimal foreign exchange risk management policy for your organization.

To learn more about about corporate currency risk management best practices, start your FX risk management training today, which provides 24/7 365 access to our complete suite of foreign exchange (FX) continuing professional education (CPE), examples & events at FXCPE.com.

Identify Internal Controls for FX Risk Management

Interested in identifying internal controls for FX risk management? FX Initiative’s FX Risk Policy Drafter tool will help your firm establish internal controls by appointing personnel to the roles of trading, accounting, and confirmation, and specifying the individual responsibilities that fall under each segregated duty. Get started with our foreign exchange risk management training, which provides 24/7 365 access to our complete suite of foreign exchange (FX) continuing professional education (CPE), examples and events at FXCPE.com. Start Training >

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How to Implement Internal Controls for FX Risk Management

Internal control (IC) involves everything that controls risks to an organization. IC relates to operational effectiveness and efficiency, reliable financial reporting, and compliance with laws, regulations and policies. When it comes to hedging foreign exchange risk and Sarbanes-Oxley (SOX), management should be able to understand, assess, and conclude on the adequacy of internal controls over financial reporting as it relates to currency risk management.

In general, a minimum of three personnel are required for sufficient internal controls since the trading, accounting, and confirmation duties should be segregated. For example, the Chief Financial Officer (CFO) could be responsible for confirmation and authorization, the controller could be responsible for accounting and record keeping, the treasurer could be responsible for trading and custody. Furthermore, the Board of Directors could be responsible for oversight and approval, and in the event that an exception to the Policy is warranted, the CFO could be responsible for approving any exceptions.

While specific internal controls will need to be tailored to the specific needs of an organization, some key questions that should be addressed include:

1. Who has the authority to execute trades?
2. How will trades be executed and what process should be followed?
3. How and when are trades confirmed and compared?
4. Are the trading, accounting, and confirmation duties segregated sufficiently?
5. Who has the authority to authorize policy exceptions, and trade ticket or accounting discrepancies?

It is critical to include internal controls as an essential component of an effective Foreign Exchange Risk Management Policy because it outlines in detail the specific processes to be followed. The Internal Controls section of a Policy should address the key questions above by stating internal controls have been set forth to segregate the trading, accounting, and confirmation processes. Continuing the example using the CFO, controller, and treasurer, internal controls could apply to the following FX Risk Management related tasks:

• The Treasurer will be responsible for recommending hedging strategies, and the Controller and Chief Financial Officer will be responsible for approving the proposed strategies prior to trade execution.
• The Treasurer will be responsible for selecting counterparty foreign exchange service providers in accordance with 'Counterparty Guidelines', and the Controller is responsible for approving the selected counterparty prior to trade execution.
• The Treasurer is responsible for executing approved hedging strategies and subsequently recording the transaction in the appropriate general ledger account within 24 hours. The Controller is responsible for confirming that the financial reporting surrounding trade execution matches the trade confirmation received by the counterparty service provider within 72 hours. If a trade confirmation is not received within 72 hours, the Controller is responsible for obtaining the confirmation directly from the counterparty service provider, mediating any disputes between the Treasurer and the counterparty service provider, and alerting the Chief Financial Officer of any pertinent issues.
• The Treasurer will prepare a cash reconciliation at each month end related to all underlying positions and derivative transactions, both inflows and outflows, that occurred throughout the period. The Controller will cross check the cash reconciliation with all trade confirmations to ensure cash balances reflected on the accounting records match the economics of the underlying positions and derivative transactions settled throughout the period.

These are just some of the many ways organizations engaged in foreign exchange risk management should be considering internal controls as part of their currency hedging program and formal Policy. Keep in mind that policies and procedures are never perfect, and should be viewed as a process that is responsive to change and capable of continuous enhancement. By starting sooner rather than later, practice, experience, and results will contribute better information to the internal control process allowing for changes to be made to the foreign exchange risk management program in the future.

If you are interested in learning how internal controls are integrated into a foreign exchange risk management policy, FX Initiative's currency risk management training has a course on FX Risk Management that walks you through a real-world scenario using the Foreign Exchange Risk Policy Drafter to illustrate step-by-step the process of segregation of duties and how it relates to personnel and reporting. World class organizations know that proactive prevention is the best approach to long-term compliance and sustainability, so take the FX Initiative and improve your internal control process by subscribing today!

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Cheers,

The FX Initiative Team
support@fxinitiative.com

The Art & Science of FX Risk Management

FX risk management can be viewed as both an art and science. This means that the results of currency risk management practices can be measured quantitively like a science, but determining what constitutes good or bad results requires qualitative analysis like an art. There is no single prescription for managing foreign exchange risk, and each organization must decide their risk management objectives, as well as the best approach towards achieving those objectives.

An excellent example of this concept is a Foreign Exchange (FX) Risk Management Policy. A formal written FX Risk Management Policy lays out a plan with clear parameters and guidelines for managing foreign exchange risk across the enterprise. However, the specific strategies for hedging specific exposures often requires subjective day-to-day judgment that falls outside the scope of the master Policy. As a result, treasury staff of multinational corporations typically know what they are trying to achieve, but struggle with how to achieve it.

FX Initiative's Currency Risk Management Training addresses both the quantitive science and qualitative art of FX risk management. From drafting a formal Policy using our FX Risk Policy Drafter to modeling real world scenarios using our FX Transaction Simulator, our training walks you through common approaches to goal setting and then shows you how to achieve those goals using derivative insturments. The ideas that are discussed will help you see how a world-class organization such as Apple is able to set high level objectives as evidenced in their 10-K, and then accomplish those objectives using the judgement of their highly trained personnel.

If you are interested in learning the benefits of training your personnel on both the high level objective goal setting and day-to-day subjective decision making involved in foreign exchange risk management, sign up and take the FX Initiative today. You can use our FX Risk Policy Drafter to create a formal written policy, and then leverage our FX Transaction Simulator to customize specific variables that reflect your actual exposures to determine if you are able to achieve the FX hedging objectives you desire. Our video based curriculum puts academic theory into practice, and can help you and your team excel at both the art and science of managing foreign exchange risk. Take the FX Initiative for your organization by subscribing here.

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Cheers,

The FX Initiative Team
support@fxinitiative.com